Back to School: Checklist for New Students

Are you coming to St. Margaret’s in the fall of 2017?  Follow this new student checklist to make sure that you are ready!

[jump to boarding student info]
 

Day Students
 

1. Ensure that you have submitted all of the required documents for registration. School Consent Forms are completed online by parents and required prior to the start of the school year. Your login information and instructions regarding the online forms were emailed to you previously by Student Records. If you have questions, please contact Laura Skagfeld.

2. Review the Year-At-A-Glance document for all the Key Dates for the coming year, this includes the Winter Break in December and Spring Break in March so your family can plan your holidays.

3. Make an appointment to purchase your school uniform at the school store, Dudley’s Closet.  Aug 21 to Aug 24 (M-R) 12:00 pm - 3:00 pm, to book your appointment please email Gail Bateman, admissions@stmarg.ca

4. Gather your back-to-school supplies. SMS provides most school supplies with the exception of the following items:

Grade 5 – Grade 8 students: Please bring three 1.5” binders, Pencil Case, USB memory stick (4GB min) labeled with student's name.

Grade 9 – Grade 12: Please bring pencils/pens and writing paper to school on the first day. Individual teachers will let you know about specific requirements.

5. Wednesday, September 6: New student orientation, grades 5 – 12 only (Middle and Senior Years) from 10am – 12pm. This event is to introduce new students to life at St. Margaret’s and get to know some of their peers before the first day of class.

6. Thursday, September 7: The first day of school. Please note the special schedule: ECE and Kindergarten - 1 hour - staggered times arranged between teachers and parents (teacher will be in touch in August). Grades 1 to 4: half day, 8:30 to noon. Grades 5 to 12:  full day 8:30 – 3:30.

7. Tuesday, September 12: Welcome Back BBQ. Families are invited to join us for Meet the Teacher from 4:00-5:00pm (starting at 3:45 in the MPR for FY), a BBQ dinner from 5:00-6:00pm, followed by the Head’s address and Strathcona/Outweek information meeting.
 

On September 7, your learning journey really begins with the first day of school! Get ready to discover new skills, make new friends, set new goals, and celebrate achievements. If you have any questions about your first days at SMS, please contact Gail & Kathy in the admissions department (250-479-7171)
 

 

Boarding Students
 

1. Ensure that you have submitted all of the required documents for registration. 

  • School Consent Forms: Completed online by parents and required prior to the start of the school year. These forms were emailed to you previously by Student Records. If you have questions, please contact Laura Skagfeld.
  • Final Report Card: Submit a copy of your final school report card to Student Records as soon as possible, and bring a copy with you to Orientation
  • Outweek Consent / Medical Form: Please complete and bring with you to Orientation on August 25. (Strathcona Outweek Form - emailed previously)
  • Canadian Study Permit and VisaBring your approved Study Permit (and Visa) with you to Orientation on August 25. You will be granted your study permit upon entry to Canada, and the school will require a copy. *To Note: It is against the law to attend a school as a full time student in Canada until you have received a Letter of Approval to Study in Canada from Citizenship and Immigration Canada.

2. Arrange your travel to Victoria. Please arrive on Friday, August 25 for Orientation.

Orientation is mandatory for all International English Language students, and encouraged for all boarding students. For students arriving by air without their families, pick-ups from the airport can be arranged by emailing Laura Kaiser, Residence Manager. 

Please note that residence cannot accommodate students earlier than Friday, August 25. If your family is arriving early, The Marriott Hotel (http://www.marriott.com/hotels/travel/yyjmc-victoria-marriott-inner-harb...) in downtown Victoria offers a 16% discounted corporate rate on all room rates for friends and families of St. Margaret’s School.  To make a reservation, please contact Eva Strumpf, Reservations Manager, at 250-480-3800 (or toll-free 1 888-236-2427) or by email at reservations@victoriamarriott.com.  When making your reservation, please specify that you wish to receive the “St. Margaret’s School rate.”

3. Review the Year-At-A-Glance document for all the Key Dates for the coming year. Be sure to start your travel plans for the December Break and March Break! For additional absences from residence beyond regular school breaks, please consult the Overnight and Weekend Leave policy

4. Review the list of Suggested Packing Items provided with the orientation email sent previously. Don’t over-pack, there is limited space!

5. Gather your back-to-school supplies. SMS provides most school supplies with the exception of the following items:

Grade 7 – Grade 8 students: Please bring three 1.5” binders, Pencil Case, USB memory stick (4GB min) labeled with student's name.

Grade 9 – Grade 12: Please bring pencils/pens and writing paper to school on the first day. Individual teachers will let you know about specific requirements.

6. Make an appointment to purchase your school uniform at the school store, Dudley’s Closet. Boarding students will have the opportunity to purchase uniforms during Orientation week, or families can book an individual appointment Aug 21 to Aug 24 (M-Th) 12:00pm - 3:00pm. To book an appointment please email Gail Bateman in Admissions.

7. Purchase a cell phone and service that will work in Victoria.  If you are unable to purchase service (international students), ensure that your current phone is unlocked so that you can arrange for a new phone plan easily when you arrive in Victoria. (All Boarding students are required to have a cellphone when leaving campus)

8. Review the Residence Student Handbook.  An updated 2017 copy of this will be provided to each student when they move in. 

9. We strongly recommend setting up a bank account with TD, RBC, Scotiabank or CIBC (all banks with branches near the school). Students should have a bank card to access funds and should not keep large sums of cash in their possession.

10. Friday, August 25 - Orientation Begins: Move-In Day + Welcoming Events (Complete Orientation Schedule - emailed previously)

10:00am - 2:00pm: Arrivals / Residence Opens
Please arrive at the school between 10:00am and 2:00pm. You will meet staff and student leaders, and other new boarders. Please arrive with enough time to move through the registration process. Orientation stations include completing consent forms (if not already done), meeting with medical staff and residence staff, and more. Note: This process is much quicker if your online consents are done before you arrive. (see above, Item #1)

4:00pm - 6:30pm: Welcome Reception & BBQ Dinner (Invitation - emailed previously)
New boarding students and their families are invited to join us for a wine & cheese reception followed by a BBQ dinner hosted on campus in the evening.

11. Saturday, August 26: Parent Orientation & Group Excursions. Morning presentations and classtime are followed by afternoon excursions for Outweek shopping (required) and evening outing to Butchart Gardens for fireworks.

12. Sunday, August 27: Group Excursions & Farewell Dinner. Groups will visit downtown Victoria, and local landmarks like the Royal BC Museum and Beacon Hill Park. The day ends with a Farewell Dinner for boarding families, after which parents depart.

13. August 28 – September 1: Student Orientation continues with daily team-building activities, school preparation, and testing for placement in the International English Language program.

14. September 3: All returning boarding students arrive and prepare for the first day of classes on September 7.
 

On September 7th your boarding experience truly begins with the first day of school!  The following few weeks will be busy as our staff and student leaders welcome you to our community and you participate in welcoming activities and meet boarding students from around the world. If you have any questions about your boarding experience, please contact Laura Kaiser, Residence Manager or Nicole Folkes, Director of Residential Life.

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